School Secretary
3.
0 Hoboken, NJ Hoboken, NJ $17 an hour $17 an hour 6 days ago 6 days ago 6 days ago School Secretary Location:
Hoboken, NJ (Maxwell Lane) Monday-Friday Hours:
7:
30am-1:
30pm DUTIES AND
Responsibilities:
The duties shall include, but are not limited to, the following:
Provide friendly customer service to all parents, families, prospective families and visitors.
Send correspondence to parents regarding school and enrollment information and follow up with families in a timely manner.
Schedule appointments with prospective families for observations.
Ensure contact information of all families is up to date.
Billing Responsibilities Maintain and update class lists, obtain proper signatures and send to corporate on a weekly basis.
Review aging reports with bookkeepers for all outstanding tuitions.
Contact parents regarding outstanding tuitions and document results on a call report.
Report communication to bookkeeper using call reports on a weekly basis.
Maintain daycare records and submit to bookkeeper on a weekly basis.
General Responsibilities Track student immunization records.
Ensure records are updated according to town/city regulations.
Maintain monthly calendar for all school activities and email to head secretary each month.
Generate change, withdrawal and refund forms, obtain proper signatures and send to corporate in a timely manner.
Book field trips with vendors, obtain permission slips from parents and coordinate payment and fees with corporate.
Create memorandums for events and announcements.
Book after school activities with vendors and coordinate payment with corporate.
Run time clock reports for payroll on a bi-weekly basis.
Work with Building Administrator/Director to complete and submit approved time clock reports and Time Card Exception logs to Human Resources on a bi-weekly basis.
Take inventory of supplies, order supplies on a monthly basis using a purchase order and coordinate payment with corporate.
Manage CRM software.
Collect receipts for school credit card and submit to corporate with an expense report on a monthly basis.
Maintains confidential student, parent and/or school information in accordance with company policies.
Performs all such related and non-related duties as may be assigned from time to time.
REPORTS TO:
Director/Assistant Director Bachelor's Degree preferred Preferred Experience in a school setting Minimum one-year experience in an office setting.
Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and customers.
Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
Excellent organizational skills and attention to detail.
Ability to multi-task in an office setting.
WORKING AND PHYSICAL DEMANDS:
Office based, requires full range of body motion including; bending, sitting, and standing through the required hour work day.
May require working under stressful conditions, and requires flexibility in response to staffing needs.
Must be regularly available and willing to work at least required hours per day and overtime/weekends as requested.
Perform duties onsite unless otherwise indicated and approved.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Hoboken, NJ Hoboken, NJ $17 an hour $17 an hour 6 days ago 6 days ago 6 days ago School Secretary Location:
Hoboken, NJ (Maxwell Lane) Monday-Friday Hours:
7:
30am-1:
30pm DUTIES AND
Responsibilities:
The duties shall include, but are not limited to, the following:
Provide friendly customer service to all parents, families, prospective families and visitors.
Send correspondence to parents regarding school and enrollment information and follow up with families in a timely manner.
Schedule appointments with prospective families for observations.
Ensure contact information of all families is up to date.
Billing Responsibilities Maintain and update class lists, obtain proper signatures and send to corporate on a weekly basis.
Review aging reports with bookkeepers for all outstanding tuitions.
Contact parents regarding outstanding tuitions and document results on a call report.
Report communication to bookkeeper using call reports on a weekly basis.
Maintain daycare records and submit to bookkeeper on a weekly basis.
General Responsibilities Track student immunization records.
Ensure records are updated according to town/city regulations.
Maintain monthly calendar for all school activities and email to head secretary each month.
Generate change, withdrawal and refund forms, obtain proper signatures and send to corporate in a timely manner.
Book field trips with vendors, obtain permission slips from parents and coordinate payment and fees with corporate.
Create memorandums for events and announcements.
Book after school activities with vendors and coordinate payment with corporate.
Run time clock reports for payroll on a bi-weekly basis.
Work with Building Administrator/Director to complete and submit approved time clock reports and Time Card Exception logs to Human Resources on a bi-weekly basis.
Take inventory of supplies, order supplies on a monthly basis using a purchase order and coordinate payment with corporate.
Manage CRM software.
Collect receipts for school credit card and submit to corporate with an expense report on a monthly basis.
Maintains confidential student, parent and/or school information in accordance with company policies.
Performs all such related and non-related duties as may be assigned from time to time.
REPORTS TO:
Director/Assistant Director Bachelor's Degree preferred Preferred Experience in a school setting Minimum one-year experience in an office setting.
Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and customers.
Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
Excellent organizational skills and attention to detail.
Ability to multi-task in an office setting.
WORKING AND PHYSICAL DEMANDS:
Office based, requires full range of body motion including; bending, sitting, and standing through the required hour work day.
May require working under stressful conditions, and requires flexibility in response to staffing needs.
Must be regularly available and willing to work at least required hours per day and overtime/weekends as requested.
Perform duties onsite unless otherwise indicated and approved.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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